How Do I Share an App/Form?
Once you have published your app and are ready to share the form with your team, you can share directly from the Publish screen or from the Form Builder. (Note: The locations for accessing the Share Form links have changed.)
To share from the Publish screen, click Share Form.
To share from the Form Builder, click Share Form on the right side of the page below the Publish button.
From the lightbox that appears you will have access to 2 shareable links.
- Shareable Link to Form: Share this URL with authenticated users so they can link directly to the form. For example, add this link to a portal for authenticated users.
- Shareable Link to Form (Anonymous): Share this URL to link directly to the form. This option does not require a user to be authenticated to fill out the form. In order for you to use this option, make sure you have checked the box at the bottom of the lightbox to Allow anonymous submissions. Clicking the 'Allow anonymous submissions' will also click the ‘Create documents in this app’ option for Anonymous Users section of the app Permissions and vice versa.
- Note: If your form uses gadgets that pull information from the Kuali Users and Groups area or from an external integration, that information will not be available to an anonymous user for security reasons. Form submitters must login to the form to view that information.
When you check "Allow Anonymous Submissions", it implies that you can use that link and share it out to folks immediately, but it is unclear whether you must also go into the App Permissions and check 'Create..." for all anonymous users. One would assume that both are needed as the App permissions should be more global.
With this check box and link only, would anonymous users be able to get to your form, but be unable to submit?
Can you please clarify the relationship between these 2 settings and whether they are independent or linked in some way.
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